Asana
Project and task tracking with timelines, dashboards and forms, plus an AI layer that can triage incoming requests and draft status updates from real project data.
What you'd use it for
Giving a team one shared place to track tasks and deadlines, with AI that drafts the status update instead of someone writing it by hand.
- Turn a project's task and deadline data into a written status update without anyone typing it
- Flag a task that is falling behind schedule before the deadline arrives
- Route an incoming request submitted through a form to the right project and assignee automatically
- Build a no-code workflow in AI Studio that classifies incoming work and sends alerts on a trigger
- Assign a routine job, such as drafting a campaign brief or a competitor scan, to one of Asana's prebuilt AI Teammate roles
The verdict
Asana is a disciplined, well-worn place to track work, and the AI features are a genuine convenience layered on top rather than the reason to buy it — a written status update instead of a manual one, a task flagged before it slips. The metered AI allowance on Starter (5 requests per person, 50 per account) means a team that wants the AI running constantly will hit the ceiling before the seat price becomes the real cost. It suits a team that has outgrown a spreadsheet and wants calm, structured tracking, not one chasing an AI-first workflow.
What it costs
| Tier | Price | For | Includes |
|---|---|---|---|
| Personal | $0, free forever | Up to 2 people tracking their own work. | Unlimited tasks and projects, list/board/calendar views, 100MB file uploads, 100+ integrations. |
| Starter | $10.99/user/month billed annually, $13.49/user/month billed monthly | A team past two people that needs timelines and reporting. | Everything in Personal, plus unlimited team members, Gantt-style timeline views, dashboards, unlimited automations, custom fields, and a small monthly allowance of AI requests. |
| Advanced | $24.99/user/month billed annually, $30.49/user/month billed monthly | Teams that need portfolios, goals and formal approval processes. | Everything in Starter, plus portfolios, goal tracking, resource management, proofing and approvals, and a larger AI Studio credit allowance — 75K against Starter's 50K. The AI Teammates and Dash request cap itself is unchanged from Starter, 5 per user and 50 per account. |
| Enterprise | Custom pricing, arranged with sales | Organisations needing SAML, provisioning and view-only licensing controls. | Everything in Advanced, plus SAML authentication, SCIM provisioning, capacity planning, service accounts. |
Read from Asana's own pricing page on 25 Sep 2026. Vendors change prices without notice.
What you need to start
- A work email, or a Google or Microsoft account, to sign up — no credit card needed
- A Starter plan or higher for any AI feature; the free Personal tier has none
A few minutes to a working account and first project; team-wide adoption with real workflows takes longer and is closer to weeks for a company of any size.
Your first run Asana turns the reason you give for signing up into your first project and prompts you to add a task straight away, so a working project with a task in it takes minutes, not a setup session.
Where it breaks
AI usage is metered separately from the seat price — Starter includes only 5 AI requests per user per month (50 max per account), thin enough that a team leaning on the AI features regularly will hit the cap well before the end of the month. Upgrading to Advanced does not raise that cap, since Starter and Advanced carry the identical 5-per-user, 50-per-account limit — only Enterprise increases it, to 250 per account. Advanced's real AI increase is a larger AI Studio credit allowance, 75K against Starter's 50K, a separate feature from the request allowance AI Teammates and Dash draw on.
Browser-first, with desktop apps for macOS and Windows and mobile apps for iOS and Android.
First entry in this reference. There is no previous check to compare it against.
When not to use it
Not for a team that wants AI to run work unattended — someone still has to act on what Asana surfaces. Not for a team that has already found ClickUp's larger AI allowance and broader surface worth the extra configuration overhead. And not for anyone hoping the free Personal tier includes AI in any form — it doesn't.
Asana’s pitch has stayed consistent for over a decade: work should live in a shared, structured place instead of a scatter of Slack messages and spreadsheets. The AI additions are recent, and they’re aimed less at doing the work and more at reducing the coordination overhead around it — summarising a project’s status without anyone writing it by hand, or flagging a task that’s drifting off track before a deadline arrives unannounced.
What that AI allowance actually buys
The published request limits are small enough to matter in practice. Starter’s 5 requests per user per month reads generously until you realise a single “summarise this project” ask counts as one — a team that wants AI triage running continuously across every incoming request will find the metered allowance the real constraint, not the price of the seat itself. That cap does not move on upgrade, either: Advanced carries the same 5-per-user, 50-per-account limit as Starter, and only Enterprise raises it, to 250 per account. What Advanced does add is more AI Studio credits (75K against Starter’s 50K) — a separate allowance for building automated workflows, not more AI Teammate or Dash requests.
Where it sits against ClickUp
Asana is the narrower, more disciplined tool: fewer surfaces to configure, a cleaner learning curve, and a lower risk of a workspace turning into an unmanageable second wiki. ClickUp trades that calm for more built-in surface area — docs, whiteboards, its own AI assistant with a much larger usage allowance — at the cost of needing more discipline to keep tidy. A team that has tried ClickUp and found it overwhelming is usually happier on Asana; a team that wants everything in one place will find Asana’s boundaries frustrating.
The honest limitation
Asana tracks and reports on work. It does not run work unattended the way a scheduled automation platform does — the AI features assist a human who is still driving, not replace the check-in.
Alternatives
Records & databasesAgentsClickUp
Tasks, docs, goals and dashboards in one workspace, with an AI layer that summarises, writes and answers questions across everything you have stored in it.
Records & databasesAgentsmonday.com
Work and project boards where AI drafts status updates, assigns tasks, and can build a whole automation from a typed sentence.
Trello
Simple card boards for tracking work, with Atlassian Intelligence summarising cards, drafting descriptions and suggesting next actions.
Records & databasesAppsAirtable
A database that looks like a spreadsheet, with an API, forms, views and AI fields on top — the place most small businesses end up keeping the records an automation needs to read and write.
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