Records & databases

Prices are what the vendor displayed on the date shown on each page. They change without notice, and a tool with a changed price is worth re-checking before you buy.

23 tools

Apps

Airtable

A database that looks like a spreadsheet, with an API, forms, views and AI fields on top — the place most small businesses end up keeping the records an automation needs to read and write.

Free · from $20/user/month

Agents

Asana

Project and task tracking with timelines, dashboards and forms, plus an AI layer that can triage incoming requests and draft status updates from real project data.

Free · from $10.99/user/month

Apps

Baserow

An open-source, self-hostable database with a spreadsheet-like interface and AI fields that classify or summarise rows for you automatically.

Free · from $10/user/month

Apps

Bricks

Upload a CSV, Excel file or PDF and describe the report you want; it builds the dashboard, chart or slide deck from your data in under a minute.

Free · from $25/user/month

Agents

ClickUp

Tasks, docs, goals and dashboards in one workspace, with an AI layer that summarises, writes and answers questions across everything you have stored in it.

Free · from $7/user/month

Apps

Equals

A spreadsheet that connects straight to your database and billing systems, with AI writing the queries instead of you writing formulas.

From $24,000/year

Apps

Fibery

Connects product, sales and support records into one flexible workspace, with AI summarising what's happening across them.

Free · from $12/user/month

Apps

GPT for Work

Brings GPT, Claude and Gemini formulas into Google Sheets, Docs and Excel, so a spreadsheet cell can call an AI model directly.

From $25/month

Apps

Grist

An open-source spreadsheet-database you can run on your own server, with an AI assistant that writes the formulas for you.

Free · from $10/user/mo

Apps

Metabase

Self-serve dashboards over your business data that let anyone on the team ask a question in plain English and get a chart back, built on the most widely used open-source BI tool.

Free · from $100/month

Apps

Microsoft Power BI

Turns spreadsheets and connected business systems into interactive dashboards, with Copilot answering questions about the data in plain English instead of a formula.

Free · from $14/user/month

Agents

monday.com

Work and project boards where AI drafts status updates, assigns tasks, and can build a whole automation from a typed sentence.

Free · from $9/seat/month

Apps

NocoDB

A spreadsheet-style interface laid over any database — your own Postgres, MySQL or a hosted table — so a non-technical team can view, filter and edit records without touching SQL.

Free · from $12/user/month

Agents

Notion

Docs, wikis and databases in one workspace, with AI that can write inside a page and answer questions across everything the workspace holds.

Free · from $10 per member/month

Apps

Rows

A spreadsheet with live connectors to your other apps and an AI analyst built into the formula bar, so a formula can just be a question.

Free · from $8/user/month

Apps

SheetAI

A Google Sheets add-on that generates text, classifies rows, and fills gaps in a spreadsheet using an AI formula instead of copy-pasting from a chat window.

Free · from $12/month

Apps

Smartsheet

Spreadsheet-style project and resource tracking used by most of the Fortune 500, with AI generating formulas and status summaries and running automations on a schedule.

From $24/member/month

Apps

Softr

Builds client portals and internal tools directly on top of an Airtable base or Google Sheet, without writing code.

Free · from $19/month

Agents

Sourcetable

A spreadsheet where you describe what you want cleaned, modeled, or charted and an AI analyst does the formula and pivot work for you.

Free · from $29/user/month

Apps

Stackby

A spreadsheet-database hybrid with built-in API connectors and AI-generated columns, priced noticeably below Airtable for teams that don't need Airtable's full ecosystem.

Free · from $9/user/month

Apps

An AI meeting agent that joins your calls, transcribes and structures what was discussed, and turns it into action items and records, aimed at founders and teams who run their business through meetings.

Free · from $20/month