ClickUp

Tasks, docs, goals and dashboards in one workspace, with an AI layer that summarises, writes and answers questions across everything you have stored in it.

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Checked 25 Sep 2026

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What you'd use it for

Running a team's day-to-day work — tasks, docs and status updates — out of one workspace instead of stitching together a tracker, a wiki and a chat app.

Summarise a long task thread or comment chain into a short update
Search across every doc and task in the workspace from one query and get an answer back, not just a list of links
Draft a status update pulled from what is actually logged in the workspace rather than a blank prompt
Run automations such as notifying a channel the moment a task moves to Done, without anyone clicking a button
Transcribe meetings and generate images through the Everything AI add-on

The verdict

ClickUp genuinely can replace three other subscriptions if a team is disciplined about what it configures — the same breadth that makes it powerful lets an undisciplined workspace turn into a maze inside a month. The automation ceiling across plans is a volume difference, not a presence switch — even Free ships working automations capped at 100 executions a month, and Business raises that cap to 5,000 rather than switching automation on for the first time. The AI layer that is the actual draw here sits outside every base plan as its own subscription, at $9 to $28 a user a month, so the bill a team plans for on the pricing page is not the bill it ends up paying. Worth the setup effort for a team ready to configure it properly; a costly distraction for anyone who just wants a task list.

What it costs

Tier	Price	For	Includes
Free Forever	$0/user/month	One person or a small team trying it out with real work.	60MB storage, unlimited tasks, collaborative docs, kanban boards, calendar view, basic custom fields, and working automations -- 5 active rules and 100 executions a month.
Unlimited	$7/user/month billed annually, $10/user/month billed monthly	A team that has outgrown Free's storage and space limits.	Unlimited spaces, folders and storage, Gantt charts, integrations, time tracking, goals, guest permissions, and 500 active automation rules with 1,000 executions a month.
Business	$12/user/month billed annually, $19/user/month billed monthly	Teams whose automations fire often enough to outgrow Unlimited's 1,000 executions a month.	Unlimited dashboards, unlimited active automation rules with 5,000 executions a month, timeline views, Google SSO, custom exporting.
Enterprise	Custom pricing, arranged with sales	Organisations with compliance and governance requirements.	SAML SSO, audit logs, unlimited custom roles, 250,000 automations a month, HIPAA availability.

Read from ClickUp's own pricing page on 25 Sep 2026. Vendors change prices without notice.

What you need to start

An email address to create a Workspace on Free Forever — no credit card needed
A separate Brain AI ($9/user/month) or Everything AI ($28/user/month) subscription to use the AI features past the limited free trial

A working free Workspace in under ten minutes — name it, pick a team size, name your first Space — but it starts empty, so the AI has nothing worth summarising until you move real tasks and docs into it.

Your first run You land in a blank Workspace right after naming it and choosing a team size, then build your first Space and invite people from there — there is no populated example to explore, so the first real result is whatever you create yourself.

Where it breaks

The AI features sit outside the four plans above as their own paid add-on — Brain AI at $9/user/month and Everything AI at $28/user/month — so a team's real bill is a base plan plus this second charge, not the base plan alone. The 5,000-automation-a-month cap on Business is easy to hit once a workspace has more than a handful of active automations running.

Browser-first, with desktop apps for macOS and Windows and mobile apps for iOS and Android. AI is a separate add-on priced per user on top of any plan.

First entry in this reference. There is no previous check to compare it against.

When not to use it

A solo user or small team that wants a simple task list and nothing to configure — the surface area of docs, dashboards, goals and automations becomes its own maintenance job long before it earns its keep. Anyone comparing plans on price alone should budget the separate AI add-on now, not discover it once the bill arrives.

ClickUp’s pitch has always been consolidation: one workspace instead of a separate task tracker, doc tool, chat app and spreadsheet. Whether that is a strength or the reason a new hire needs two weeks to find anything depends entirely on how disciplined the team setting it up was.

The AI sits across all of it rather than inside one feature. Ask it to summarise a task thread, draft a status update from what’s actually in the workspace, or search across docs and tasks at once, and it answers from your own data rather than a blank prompt. That is the difference between this and a general assistant — it already knows what’s in the workspace, because it is the workspace.

Where the automations actually matter

Automation is present on every plan, including Free. What changes is how much of it you get, and ClickUp meters two separate things: how many rules you may have switched on, and how many times they may fire in a month. Free gives 5 active rules and 100 executions. Unlimited gives 500 rules and 1,000 executions. Business removes the rule limit entirely and raises executions to 5,000; Enterprise takes executions to 250,000.

The execution count is the one that bites, because it is consumed by activity rather than by configuration. A single rule — “when a task moves to Done, notify the client channel” — on a busy board can spend Free’s hundred in a fortnight, and a workspace with a dozen rules running will find 5,000 a month tighter than it sounds. So the question when comparing plans is not whether you can build the automation, but how often you expect it to fire.

Against Asana

Asana is the narrower, calmer tool — better if the job is tracking work cleanly and the temptation to build ClickUp’s docs and dashboards into a second wiki is a risk you’d rather not take. ClickUp is the wider bet: more surface area, more to configure, and a genuine chance of replacing three other subscriptions if a team actually uses what it bought.

Alternatives

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Asana

Project and task tracking with timelines, dashboards and forms, plus an AI layer that can triage incoming requests and draft status updates from real project data.

Checked 25 Sep 2026