Wudpecker
Meeting notes written into your own template rather than a generic summary, with a library of templates for different meeting types.
What you'd use it for
Getting meeting notes written into the format you would actually use for that meeting - a sales call, a candidate interview, a 1:1 - instead of one generic summary.
- Have a bot join your Zoom, Google Meet or Teams calls from your calendar and write notes into a chosen template
- Ask follow-up questions against the transcript after the meeting, unlimited on Plus and Pro
- Get transcription in 39 languages
- Record in-person meetings with no monthly cap via the desktop or phone app
- Send notes automatically to Notion, Slack or HubSpot on Plus and Pro
The verdict
Wudpecker's real differentiator is the template, not the transcription: notes for a sales call and a candidate interview come out shaped differently, which is the difference between notes you can act on and notes you have to rewrite yourself. The free tier is a genuinely usable trial rather than a crippled one, and it asks for no credit card. Every tier caps meetings per month though, and Pro's ceiling of 100 has no tier above it, so this suits someone with a handful of distinct recurring meeting types rather than someone booking five or more meetings a day.
What it costs
| Tier | Price | For | Includes |
|---|---|---|---|
| Free | $0/mo | Someone new to meeting-note tools trying it out. | 10 meetings monthly with notetaker bot, 3 Ask AI questions per recording, desktop and phone apps, unlimited in-person recordings, 39-language transcription, Google Meet/Zoom/Teams integrations. |
| Plus | $19/mo (20% off billed annually) | Someone running meetings regularly who wants unlimited Q&A. | 30 meetings monthly, unlimited Ask AI questions, customisable notetaker bot, unscheduled meeting invitations, Notion/Slack/HubSpot integrations. |
| Pro | $32/mo (20% off billed annually) | Heavy meeting users who need the highest volume. | 100 meetings monthly, everything in Plus. |
Read from Wudpecker's own pricing page on 25 Sep 2026. Vendors change prices without notice.
What you need to start
- A Google or Microsoft calendar to connect, one per Wudpecker account
- A Zoom, Google Meet or Teams meeting link on the calendar event
- Someone in the meeting to admit the bot from the lobby
A few minutes to connect a calendar and start the two-week free trial, which needs no credit card; the first set of notes lands shortly after the next meeting the bot is admitted into.
Your first run Connect a Google or Microsoft calendar and the bot joins your next scheduled Zoom, Meet or Teams call from the lobby; once you or the host admits it, a transcript, audio recording and template-shaped summary appear shortly after the meeting ends.
Where it breaks
All three tiers cap the number of meetings per month, so a genuinely busy calendar can hit the Pro tier's 100-meeting limit before the month is out.
Browser and mobile app. The notetaker bot joins your calendar's meetings automatically once connected, and notes are written into a chosen template — sales call, 1:1, interview — rather than one generic summary format for everything.
First entry in this reference. There is no previous check to compare it against.
When not to use it
Not for anyone running more than about five meetings a day - Pro's 100-meeting cap is the top of what's on offer, with no higher tier to move to. Not for a team wanting one shared calendar either, since each Wudpecker account connects to a single calendar only.
Every meeting notetaker in this category transcribes and summarises. Wudpecker’s actual differentiator is the template: instead of one generic “key points and action items” format, notes get written into whichever structure fits the meeting — a sales call gets a sales-call template, a candidate interview gets an interview template, a 1:1 gets a 1:1 template. That sounds small until you’ve tried to extract a sales pipeline update from a generic summary and realised the fields you need aren’t there.
What the free tier actually gets you
Ten meetings a month with the full notetaker, including 39-language transcription and calendar integrations, is a genuinely usable free tier for someone testing whether this fits their workflow — not a crippled trial. The catch is the 3-question Ask AI limit per recording, which is where the paid tiers earn their price: unlimited follow-up questions against the transcript.
Where the ceiling is
Even Pro caps at 100 meetings a month, which is roughly five a working day — plenty for most roles, but worth checking against your own calendar before committing if you run a high-volume sales or recruiting job. There’s no published tier above Pro for someone who exceeds that.
What it doesn’t do
Wudpecker records and structures notes; it does not run the follow-through. Like most tools in this category, the action items it extracts are only as useful as whoever reads them afterward — it doesn’t chase anyone to close them out.
Alternatives
Meetings & notesAppsFathom
A meeting assistant that joins your calls, records and transcribes them, and writes the summary and action items — connected to your calendar, so it turns up without being asked.
Meetings & notesAppsMeetGeek
Records, transcribes and scores your meetings automatically, building a searchable archive of everything that was said.
Meetings & notesAppsGranola
Takes meeting notes from your Mac's own audio without a bot joining the call, then merges them with whatever rough notes you typed yourself.
Meetings & notesAgentsFellow
A shared meeting workspace that builds the agenda before a call, takes AI notes during it, and tracks whether the follow-up actions actually got done afterward.
Get Wudpecker
Buying the tool is not the hard part.
The ebook is about what to hand over, in what order, and how you find out when it goes wrong. One payment, no subscription.